Cloud Technology Advancements & How they Affect Efficiency In Workplace

Posted on December 6, 2012 by Nikhil P Naik

Cloud Technology: Since communication and data processing technology improved enough to allow its widespread development in the early parts of this last decade, cloud computing has taken off like a rocket to become one of the principal means of managing workplace and private data storage and management practices. Today, in 2012, cloud servers are used to manage everything from massive information storage, distributed work environments, massive software and hardware applications as well as all sorts of other remote data processing applications.

Cloud Technology

Cloud computing networks can range in type from public networks that are designed for use by a wide body of freely accessing groups or individuals from anywhere, to private networks that are only accessible to a secured and pre-cleared group of people; of course there are also hybrid networks with public access and private access as well.

Whether a cloud is private, public or a hybrid, it can further be broken down into several main types of cloud server systems and all of these can be mixed and joined together in various ways.

They include but are not limited to:

  • Storage as a service
  • Software as a service
  • Infrastructure as a service
  • Data as a service
  • Security as a service
  • API/Test Environment as a service

As you can see, all of them are labeled as services and this is because the technology is essentially service based; in fact, it’s the concept of service delivery taken to an extreme since things such as software, hardware and security systems, which were once all delivered as physical products or data products, can now be served over the web as services operating from their central cloud.

Just to be clear, a cloud computing system essentially consists of a centralized remote server system containing any one of the above listed applications or hardware components and to this are connected dozens, or hundreds or even millions of computers through remote access via internet or some sort of intranet, all of them able to use the servers resources separately and simultaneously.

Also Read: Guide: All About Cloud Computing and Some Helpful Tips

Now, having gone over the general nature of cloud computing, let’s cover some of its obvious and numerous benefits to businesses in their drive for better efficiency and productivity.

Decreased Costs of Doing Business

With a move over to cloud servers in any of their possible applications, almost any business will go through an automatic drop in daily business costs. This is due to two obvious reasons.

First, the entire system of software, hardware or other large and complex applications that the cloud service provides is now operated from a service provider. Your companies no longer has to buy their own limited versions of these applications, update them regularly, maintain them or ship them in and out; it’s all done by the cloud provider, you only need access their systems for a subscription fee of some kind.

LOW COST Business

Second, buying access to a cloud service for your employees’ applications and software needs lets these same employees now access the full range of work tools remotely instead of having to come straight to your business office. Because of this you can either outsource your work to a strictly telecommuter work base or simply send your employees home and scale down your office space accordingly. Either way, large amounts of money get saved and that money can now be reinvested in other, more productive uses.

Faster Business Production

The simple fact that all your main hardware and software tools now exist as services which you can access from anywhere will make all aspects of business production move a certain degree faster. Your employees save time on travel and commuting expenses, your company saves time on infrastructure maintenance and in both cases, the saved time can be devoted to getting more done in a shorter time span.

faster business

Furthermore, the greater efficiency provided by working off a cloud network also exists in the form of using the latest, fastest and most capable versions of the applications and processes that your business needs; you also often buy into a broader range of tools than those you would be able to afford by buying them yourself. These expanded process, hardware and software options will translate directly into far more production capacity for you and your business employees.

More Time for Work and More Flexible Work Schedules

We’ve mentioned the time savings of cloud based access above, but they’re focusing on in more detail again. With access to a cloud network for your staff, you are also giving them access to both broader and much more flexible work schedules. Now, instead of working only while spending their allotted time at the office, your employees can get work done any time and anywhere, as long as there is an internet connection to work with at hand.

Time for work

This means that:

First, they will not need to spend pointless hours at the office just because they’re already there, instead being able to stay home or go home and do work as it’s need and when its needed while resting when there’s nothing to do.

Secondly, it gives them access to all their needed work tools even after they’ve gone home or left the office, letting them put finishing touches or new inspired labor into a project if they suddenly feel like it outside of regular hours.

Greater Competitiveness

Greater Competitiveness

As a small digital using business, your company will have to often compete with bigger players that have access to more established resources. At one time, this could have meant death to the smaller competitor, especially in fields where more access to large hardware and software applications was a must. Not anymore; at least most of the time. Cloud computing is a great equalizer that gives even smaller players with more limited resources access to vast cloud servers of immensely powerful resources. As long as you’re budget is large enough to pay the relatively cheap access fees, you can now access what would have only been available to major corporations just a decade and a half ago.

This last point is the single greatest productivity benefit of cloud computing; it allows both small and large companies to access the resources needed to fulfill their maximum potential, so long as they work cleverly to realize it.

About the author: Thomas Miller is a well-respected freelance journalist with years of experience covering the tech industry. When he’s not writing poignant articles, you can find him reviewing conference calling services or playing on one of his many vintage guitars.

Image source: 1,2,3,4,5

About Nikhil P Naik

Nikhil Naik has a Master's Degree in Information Systems, and is currently working as a Software Engineer at Microsoft. He also loves playing cricket, listening to music, and traveling. Twitter Handle - @buzz_nikhil.


  1. Cloud Technology Advancements has positive impact on the daily basis workplace. It has been efficient for massive information storage, distributed work environments, massive software and hardware applications and many others applications. For my business purpose it has helped me a lot in storing several data.

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