How to Choose the Right Online Storage Provider

Posted on July 1, 2012 by Nikhil P Naik

Online file storage is no longer something reserved for the geekiest of computer geeks. After spending the majority of the past year working in the industry, I’ve found that just about anyone with a computer can benefit from an online storage account. With many services offering free storage space or very cheap paid space, now is the time to get in on the cloud storage craze.

The benefits of cloud storage are numerous. Online file syncing also makes it easy to share your work with team members so that you spend less time meeting in person and more time getting work done.

cloud storage

Online backup services provide the ability to back up every important file on your computer. For as little as five bucks a month, you can back up your photos, music and tax files on the cloud. Not only does online storage serve as a nice backup plan, but it also makes your content accessible on mobile devices and any computer with internet access.

Also Read: How the Cloud is Changing the Way We Work

Now that I’ve (hopefully) sold you on the idea of online storage, let’s talk about picking the right storage provider for your needs.

1. Know What You Need

The first step in choosing the right storage provider is to understand your needs. Do you work on work documents or school papers from a PC and laptop? In that case, you’ll want to look for a company that offers online file syncing. In short, file syncing saves copies of your files across multiple computers and updates them automatically as you work on those projects.

If your primary need is to back things up in case your computer dies, online backup providers such as ZipCloud and Backblaze are your best bet. These companies specialize in keeping copies of your files stored online for safekeeping. If anything happens to your primary computer, you can log in to your storage account and recover everything.

2. Do A Little Research

Now that you know what you need, it’s time to find out which online file storage companies provide the features that meet your needs. Your best bet is to run a Google search on “online file storage reviews.” To get an idea of what types of storage companies are out there and which ones are rated the best.

Next, you can use Google to help find the specific companies that fit your needs. For example, a college student in need of file syncing and run a search for “online file syncing” to find companies that offer that specific feature. Those of you in need of backup can search for “online file backup.”

Spend a few minutes looking for companies that fit your needs and look for reviews of those companies online. This will give you a good idea of which companies are the best for your storage needs. From that point on, it’s a simple matter of visiting the storage site that you choose and signing up for an account.

3. Take Advantage of Free Trials

Most storage companies offer free trials or free guest accounts. For example, SugarSync gives all basic users 5 GB of storage for free. You don’t even need to submit your credit card information to get a free account. Just give them your e-mail address and choose a password.

Free trials and free guest accounts are a great way to test online storage services before you spend money on them. If your storage needs are small, you might not ever need to pay at all. In some cases, free guest accounts provide enough storage space to cover all your most important files.

Other Advantages of Cloud Storage:
  • Pay only for the amount of storage space that you use.
  • Installing storage devices is not required in the space that you own.
  • Get immediate access to a broad variety of of resources.
  • Service provider would takes initiatives of maintenance tasks.
  • Highly fault tolerant and High levels of availability.

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About Nikhil P Naik

Nikhil Naik has a Master's Degree in Information Systems, and is currently working as a Software Engineer at Microsoft. He also loves playing cricket, listening to music, and traveling. Twitter Handle - @buzz_nikhil.


  1. Nice article, But I belviee organization probably won t end up with an entirely estate they ll be managing both physical and virtual machines in parallel. By planning in management and operations of both physical and virtual resources from the start, they avoid the possibility of uncovering hidden costs later on.

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